Invite-Only Events
Some events aren't meant for the public. With an invite-only event, only people you've invited can register, everyone else is kept out until you say otherwise.
Use this for members-only gatherings, private dinners, VIP experiences, or any event where you want to control exactly who gets in.
Turning on invite-only
When you make an event invite-only, its registration is gated. Instead of anyone being able to sign up, a visitor needs to be on your invite list to get through.
(Screenshot: the invite-only setting for an event)
Building your invite list
Your invite list is the set of people allowed to register. You build it from the contacts you want at the event, add them individually or bring in a group at once.
Think of the list as the guest list at the door: if someone's on it, they can register; if they're not, they can't.
Sending invitations
Once your list is ready, send invitations so people know they're invited and how to sign up. Each invited person gets a personal way in, so their invitation is tied to them.
You manage the invitation wording and sending in Communications, that's where you shape the message and follow up with anyone who hasn't registered yet.
Send invitations a little before your event opens, and plan a reminder for people who haven't signed up. A single nudge often lifts your turnout noticeably.
Handling requests to join
Word gets around, and people who aren't on your list may ask to attend. You can let them request to join, which puts them in a queue for you to review.
For each request, you can:
- Approve it, the person is allowed to register.
- Dismiss it, the person stays off the list.
This gives you a controlled way to open the door to a few extra people without making the whole event public.
Approving a request adds that person to your invited group. If your event has limited capacity, keep an eye on your numbers as you approve so you don't oversell.